The Kerala High Court will launch various IT applications and e-initiatives today (November 15, 2023), at 4:40 PM in the court’s banquet hall.
The e-initiatives, along with a short video on “Evolution and progress of the Case Management System (CMS)” are to be released by Kerala High Court Chief Justice AJ Desai.
The following software applications will be launched tomorrow:
1. Mobile app for e-filing and Mobile app for Judges Dashboard
The app is the first e-filing application of its kind to be developed in the country. The app features Main Case Filing, Application Filing, Counter/Document Filing, Comprehensive Case Viewing, Certified Copy Requests, Urgent PM Submissions, Case Status Check, Cause List Search, Today’s Cases, Surrender Application, Daily Order Search and Case Viewing (Real Time Court View Status calls) to users.
The Judge’s Dashboard Mobile App aims to provide judges with efficient and convenient access to the web application’s e-services, including case management, document review, office communication, Certified for Reporting (CR) judgment search, access to law journals and reports and graphs of pending and disposed cases.
2. Dashboard for former judges
This platform enables ex-judges to file various grievances related to their post-retirement benefits, medical allowances, pension-related issues, police protection and other administrative matters. It facilitates effective communication and service for retired judges.
3. Machine review of the lawsuit
The machine review for the filing of the summons builds on the automated review system that had already been implemented for bail applications and had been successful. It reduces the need for human intervention, resulting in faster case registration.
4. Vigilance Court website
In its constant endeavor to modernize and improve accessibility in the judicial system, the Kerala High Court has taken a significant step by developing a dedicated website for all Vigilance Courts.
The website serves as a comprehensive and dynamic platform tailored specifically to the needs of vigilance legal proceedings with a centralized information hub; access to essential legal resources, including relevant laws, regulations and legal precedents; vigilance court case status tracking; effective communication between the Vigilance Courts, including updates of case schedules; and so on.
5. E-filing, e-payment for Vigilance Courts and Vigilance FIR integration
This application helps to streamline the traditional pre-intensive processes in connection with the filing and payment of cases in vigilance courts. It has also integrated the vigilance court FIR system with the vigilance case management system to speed up transfer of FIRs to vigilance courts.
6. District court case management system for monitoring and reporting
The District Court Case Monitoring and Reporting System is a module developed to monitor and manage disposal rates in district court facilities. It replaces the manual method of transmitting reports and enables relevant officers to track and access District Court reports through the High Court’s case management system.
It carefully collects, compiles and provides real-time updates on divestment rates. It reduces the risk of human error and ensures transparency and accountability in every aspect of case management. The system also acts as a centralized data warehouse.
The e-initiatives that will be introduced include:
1. Integration of prisoner database with High Court and District Court System
This database helps track accused individuals in custody and link jail details with case parties. It allows prison officials to enter inmate data, making it easier to identify and prioritize cases involving accused people in custody.
2. FIR integration with KELSA and DLSA for the compensation system
Pursuant to his earlier decision, the Kerala State Police Chief had been directed to integrate the Kerala State Police IT system with the Kerala Legal Services Authority (KeLSA) to enable seamless sharing of soft copies of FIRs immediately after registration with the KeLSA or the District Legal Services Authority (DLSA ), in an effort to improve the efficiency and coordination of legal services and law enforcement in the state.
This Dashboard shall serve as a user-friendly platform through which FIRs will automatically be available to DLSA Secretaries immediately after their registration with the police.
3. Digital monitoring system for issuance and service of process in criminal courts
This platform enables courts to send summonses, notices and orders to police officers and receive compliance reports from police, to facilitate communication between district court courts and police departments.
4. Voice to text assessment
The feature, which was initially introduced for interim orders and judgment notes, has now been extended to all judgment drafting and digital signature processes, in an effort to increase efficiency and accuracy.
5. Custom Anuvadhini voice recording tool for deposition recording
This tool was developed for real-time transcription during depositions. It converts spoken language to text instantly, ensuring accurate and immediate transcription during depositions. It also transcribes both Malayalam and English, offering a versatile solution for multilingual proceedings.
6. Implementation of case management system for the LSG Tribunal
The Local Self Government (LSG) Tribunal has been entrusted with the responsibility of examining, considering and hearing appeals and revisions of decisions made by local bodies. CMS for the LSG Tribunal is intended to streamline and improve the efficiency of these processes.
Some of the key features of this platform include: Online case filing; Audit of the Secretariat of the Tribunal; Automated cause listing; Court Procedure Menu; Provision for uploading judgment; Integration with High Court case management systems; and case status module for public access.
7. Third phase – Implementation of eOffice in the district judiciary
This system aims to enable a paperless office by scanning, recording and routing the inward correspondence along with creation of file, note, reference, correspondence, attachment, draft for approval and finally movement and tracking of files and receipt.
e-Office was introduced to the District Courts in phases, following the successful implementation of the same for the High Court.
The first phase of eOffice was implemented in the courts of the judicial districts of Thodupuzha and Kasargod with effect from 01.11.2022. The second phase of the eOffice project was implemented in Pathanamthitta & Manjeri judicial districts from 4 September 2023.
The third phase of eOffice will now be implemented in Thiruvananthapuram district from 15 November 2023. All communication between the courts of Thodupuzha, Kasargod, Pathanamthitta, Manjeri and Thiruvananthapuram judicial districts to the High Court regarding administrative matters shall be through eOffice mode, except during exceptional circumstances.
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